Lead Procurement Specialist

Описание

Gulsina Yeslyamova

+7 7710801502 / gulsinayeslyamova@gmail.com
04/01/80


Have professional work experience with 15+ years in Oil & Gas industry including Renewable Energy sector
(onshore wind projects of E ni Kazakhstan )

Experience and knowledge in the following areas of business:
Supply Chain Management / Contracts & Procurement: Preparation of Complex Tender Packages;
Development of contracting strategies; Bid Evaluation and Selection; Contract Negotiation; Formulation of
contract documents; Market intelligence; Vendor Pre -qualifications, Vendor Qualifications, Expediting of goods
delivery.
Supply Chain Management / Materials & Logistics: Materials Coordination, Materials Management
Transactions

Hard Skills: Microsoft Office / Maximo / E -Procurement (Ariba) / Marian / SAP
Soft Skills: Decision Making / Adaptability / Critical Thinking / Problem -solving / Hard Working / Supervising
skills / Negotiation and communication skills / Attention to details / Analytical skills

Summary: Handled multiple contracts with the budget in excess of US$ 200M and contract forms like Pre -FEED/
FEED /EPC / O&M / PMC.
.
Have an experience in market survey and qualification of Vendors as covered the position of VM unit as per
operational needs for the period of one year.

C&P competence: Good knowledge of Incoterms; Good knowledge of EPC Contractual clauses ; Technical
knowledge of procuring materials/services ; Good knowledge of oil & gas codes (API, ASME, ASTM, ISO etc)

EXPERIENCE

Tender Specialist / Buyer January 2025 - till present
Work remotely as a self -employed person

Role Overview: managing the full cycle of tender participation via Samruk -Kazyna procurement portal
acting as an intermediary between customers and suppliers. The role involves analyzing customer requirements,
sourcing qualified suppliers and manufacturers, ensuring compliance with technical specifications, negotiating
competitive prices, coordinating lo gistics, and managing all related contractual and financial documentation .

• Monitor and analyse tender s of companies published on the Samruk -Kazyna procurement portal;
• Review customer technical specifications and identify tender requirements ;
• Prepare and submit tender applications in accordance with regulations and deadlines;
• Evaluate offers from potential suppliers, ensuring compliance with technical, commercial and legal
requirements;
• Source reliable suppliers, manufacturers domestically and internationally (CIS countries, China and
Europe) ;
• Compare supplier quotations, technical documentation, and pricing to align with customer tender
requirements.
• Conduct negotiations with suppliers to achieve cost reductions and favourable commercial terms ;
• Ensure best value for money while maintaining quality standards and compliance with specifications ;
• Draft, review, and sign contracts with customers, suppliers, and logistics companies ;
• Prepare and issue invoices, delivery notes and acts of acceptance ;
• Ensure proper execution of financial and legal documentation in compliance with local regulations ;
• Organize transportation and delivery of goods to the customer in accordance with contract terms ;
• Work directly with logistics companies to manage customs clearance, shipping, and delivery
schedules ;
• Negotiate with logistics providers to optimize transportation costs and delivery conditions ;

• Ensure all deliveries are made on time, within budget, and according to customer specifications ;
• Oversee the fulfillment of awarded contracts, ensuring timely supply of good s;
• Act as the main point of contact between customer, supplier, and logistics partners ;
• Resolve operational issues related to procurement, delivery, documentation.
Lead Buyer Dec 20 23 – Dec 2024
Private Construction Company , Nicosia, Cyprus

• Develop ed and execute d procurement strategies to support construction projects for building of
apartments;
• Performed market surveys by analyzing its result in accordance with scope of work requirements;
• Conducted Vendor pre -qualifications;
• Evaluated the bids, negotiated the contractual terms and purchased construction materials;
• Established and maintained supplier relationships to ensure quality and competitive pricing;
• Worked closely with the finance and project teams to track purchasing against budgets;
• Identified cost -savings opportunities through value engineering and market analysis;
• Prepared and issued purchase orders and maintained accurate procurement records;
• Collaborated with site managers, engineers and architects to understand project needs;
• Ensured timely delivery of materials to construction sites to avoid delays;
• Monitored inventory levels and coordinated just -in-time delivery schedules;
• Evaluated all procurement activities in line with company policies and legal requirements;
• Maintained records of purchases, pricing and supplier contracts for audits;
• Evaluated Vendor Performance based on delivery, quality and price;
• Resolved supplier issues, delays, and non -conformances.

Procurement Lead Aug 2018 – Sept 2023
Agip Karachaganak BV (Eni Kazakhstan) , Procurement Department

• Reviewed and commented the contract board submissions of NCOC major onshore/offshore contracts
and NCOC annual procurement plans of major contracts submitted for Shacom’s approvals and attended
the meetings with the partners;
• Reviewed and commented Contracting Strategies, Tender Evaluation Plans, Tender Lists , contract
board submissions of all offshore contracts of E ni Isatay BV to ensure their compliance s with the best
procurement practices ;
• Supervised and managed all pre -award procurement activities for materials and services contracts,
ensuring compliance with Company procedures;
• Coordinated the preparation of contracting strategies and tender documentation s in collaboration with
internal stakeholders;
• Led and oversaw the pre -qualification of vendors, including evaluation of technical, commercial
capabilities;
• Managed the tendering process, including issuance of ITTs, clarification management, bid receipt s, and
coordination of bid openings;
• Supervised technical and commercial bid evaluations, ensuring consistency, transparency, and
adherence to evaluation criteria ;
• Coordinated clarification meetings, technical and commercial negotiations with Tenderers prior to
contract award;
• Reviewed and validated commercial evaluation reports, bid comparison tables, and recommendations
for award;
• Ensured alignment between technical requirements, commercial terms, and contractual conditions prior
to award.
• Provided professional advice, expertise and practical assistance to internal stakeholders in reviewing
scopes of works, preparing company estimates and defining criteria for technical evaluation;
• Identified the most suitable compensation mechanism for a given scope of work;
• Collaborated closely with project teams to understand project needs, provided procurement support and
offered value engineering solutions;
• Analyzed contract terms and conditions to identify potential risks and areas for cost savings;
• Developed procurement plans in coordination with internal stakeholders and secured the required
approvals;
• Conducted contract cost analysis and monitored savings to support Company cost initiatives;
• Reviewed and updated procurement procedures and templates to ensure alignment with the latest
changes in procurement processes;

• Assisted the Project team in review and evaluation of variation order requests, Contractor claims and
disputes ensuring timely and fair results;
• Oversaw the entire lifecycle of contracts, including monitoring, renewals, amendments, and terminations ;
• Led reporting of project procurement activities, providing detailed updates on progress, risks, issues and
corrective actions undertaken to mitigate potential impacts;
• Participated in contract audits internal and external, reviewed records for accuracy and conformance to
standards and addressed any audit findings for compliance with established procedures;
• Developed, measured and monitored the KPIs of the team .

Contracts Engineer Nov 2012 - July 2018
Agip Karachaganak BV (Eni Kazakhstan) , Procurement Department
• Prepared Contracting strategies in line with Company’s procedures;
• Drafted Tender Documents in collaboration with the project team members;
• Reviewed technical documents for inclusion within Tenders and proposed amendments to align with
contract requirements and terminology;
• Assisted Project team in selecting criteria for technical bid evaluation;
• Developed suitable compensation models commensurate with the scope of work;
• Conducted pre -qualification of vendors to include into SVL;
• Conducted pre -bid clarification meetings with the Tenderers;
• Performed bid administration functions: bids registration and bids opening, coordinated responses and
issuance of clarifications and amendments to Tenders’ provisions;
• Actively reported ITT progress and advised on potential delays, put forward suggestions for
improvements in cost and schedule ;
• Coordinated with the Team to review and close -out of exceptions and deviations to the Terms and
Conditions (T&Cs) involving the relevant units (legal, finance, tax, insurance, hse) by analyzing
contractual terms;
• Identified potential contractual risks and issues and worked with legal and Project team to develop
mitigation strategies;
• Carried out effective due diligence of the Tenderers to ensure selection of Tenderers of high quality;
• Performed subcontract authorizations at pre -award and post award stages;
• Prepared un -priced commercial evaluation report and conducted financial analysis of tender proposals;
• Prepared Award Recommendation for the selected Tenderer ;
• Prepared final contract documents and obtained necessary approvals for the execution of the
contract;
• Managed close out the pre -contract phase (e.g. notification of unsuccessful Tenderers, archiving of all
procurement documents as per procedures)
• Presented the proper handovers to the internal stakeholders;
• Worked closely with finance on outstanding invoices;
• Handled contract amendments, reviewed and analyzed variation orders, claims, disputes providing
advices and supports to Project team to ensure timely resolutions;
• Monitored call offs, variation orders and contract values (spent/ residual) and durations

Contracts Engineer Feb 2009 - Oct 2012
Agip KCO, Kashagan Oil field, Contracts & Procurement Department, Major onshore construction contracts
• Formulated suitable Tender Strategies depending upon the scope, Value, type and time schedule with
inclusion of the proposed Bidders List ;
• Prepared contractual and commercial sections of the tender package and compiled the full tender
package;
• Ensured that contractual terms and conditions were defined in accordance with Company’s
requirements and governance;
• Prepared un -priced and priced evaluation models of high complexity and major contracts;
• Prepared submissions to Tender Committee to obtain approval for Commercial evaluation and contract
award;
• Participated in contract committee meetings for contracts / amendments awards;
• Managed all contracting phases in coordination with Contract Holder(s) and other involved functions, as
appropriate;
• Ensured a proper data entry into SAP system of all Contracts / Amendments;

• Managed all activities in full compliance with Company’s Code of Ethics;
• Received the Request of Subcontract Authorizations in relation to the assigned contracts and performed
the checks and evaluations on the subcontractors necessary to allow that sub -contract authorizations
were properly granted and formalized as per contract ual requirements and Company procedures;
• Ensured that the awarded contractor has supplied all documentation required and verified the content of
the received documents to ensure that all contractual obligations and requirements were fully met;
• Coordinated the processing of Contractor's monthly applications for payment and verified invoice
submissions;
• Reviewed and analyzed variation order requests ;
• Analyzed Contractor claims together with the Project team to resolve the disputes;
• Obtained feedback from the Project team for implementing future improvements in contracts;
• Supported the Project team in post award processes (Close out report, Statement of Final account, Final
Completion Certificate, Lesson learnt, Performance evaluation of the Contractor).

Senior Buyer Oct 2008 - Jan 2009
Petroleum Facilities Company (Petrofac), Karachaganak Oil and Gas Condensate field, Contracts &
Procurement Department
• Developed and executed procurement strategies to support construction projects for purchasing of
materials;
• Performed market surveys by analyzing its result in accordance with scope of work requirements;
• Conducted Vendor pre -qualifications;
• Evaluated the bids, negotiated the contractual terms and purchased construction materials;
• Established and maintained supplier relationships to ensure quality and competitive pricing;
• Worked closely with the finance and Project team to track purchasing against budgets;
• Identified cost -savings opportunities through value engineering and market analysis;
• Prepared and issued purchase orders and maintained accurate procurement records;
• Collaborated with site team to understand project needs;
• Ensured timely delivery of materials to construction sites to avoid delays;
• Monitored inventory levels and coordinated just -in-time delivery schedules;
• Evaluated all procurement activities in line with company policies and legal requirements;
• Evaluated Vendor Performance based on delivery, quality and price; ;
• Resolved supplier issues, delays, and non -conformances.

Lead Material Coordinator Feb 2007 - Sep 2008
TengizChevroil LLP, Tengiz onshore oil field, Facilities Engineering Department, Plant pre -shutdown projects
• Dealt with Material transactions in the system: receipts, relocations, issues, returns;
• Coordinated materials movement and stock management;
• Worked closely with customs broker and Freight Forwarder in speeding up the clearance / delivery;
• Checked the availability of material certificates;
• Provided procurement progress reports by identification of risks and provision of mitigation strategies;
• Coordinated and supervised the workloads of Material specialists;
• Kept informed timely buyers / expeditors regarding to the status of delivered materials;
• Created Purchase Requisitions in Ariba System for purchasing of materials (pipes, valves, gaskets,
flanges etc) as per technical specifications outlined in drawings;
• Prepared company estimate and technical evaluation plan for the tender together with the Project team;
• Worked with the technical team on technical evaluation reports and submitted to the Procurement
Department;
• Worked closely with Finance on allocation of AFEs to cover the ongoing activities;
• Regularly monitored the budget of each project to avoid overexpeditures;
• Ensured placement of purchase orders on time;
• Resolved shortages and damages of incoming materials;
• Kept updated the report related to the purchase order status;
• Arranged inspection of incoming materials with QA&QC Department;
• Coordinated testing of relevant materials with workshop;
• Supported Project team in vendor evaluation, review of documentation;
• Created Sales Orders in E1 system for the essential materials to be issued;
• Worked with the appropriate engineers regarding the quotations of Vendors provided by Procurement to
sеlесtthe best quote that was technically acceptable and with the best delivery date and price;
• Performed calculations of annual budget accruals of Pre -Turnaround projects and submitted to Cost

Control Group;
• Prepared the reports related to the expenditures spent by each Project and performed their analysis.



Material Expedito r Dec 2004 - Feb 2007
TengizChevroil LLP, Tengiz onshore oil field, Procurement Department
• Managed and maintained effective relationships with suppliers, ensuring timely and accurate delivery of
materials from USA, UK, Europe and CIS countries to Kazakhstan ;
• Communicated with suppliers to resolve any supply or delivery issues promptly;
• Expedited procurement and logistics activities to meet project milestones;
• Obtained regular progress updates from suppliers and maintained accurate records of order status;
• Identified and addressed potential delays early, escalating critical issues to the procurement team or
management;
• Liaise d with suppliers, logistic s providers, and internal departments (engineering, QA/QC, warehouse) to
ensure smooth material flow ;
• Coordinate d supplier meetings and teleconferences to resolve manufacturing or shipment issues ;
• Communicate d with project teams on expected delivery schedules and changes ;
• Verif ied that suppliers provide d all required documentation (inspection reports, test certificates, shipping
documents, etc.) ;
• Ensure d compliance with contractual terms, quality requirements, and project specifications ;
• Maintain ed expediting reports and dashboards for internal review ;
• Work ed closely with logistics to plan and coordinate transportation, customs clearance, and delivery to
site or warehouse ;
• Follow ed up on material receipt confirmations and resolve d discrepancies or damages.
• Support ed supplier performance evaluation and close -out documentation
• Issued tender packages, conducted bidding and negotiation processes;
• Dealt with purchasing of Drilling and Wells equipment and tools ; purchase of mechanical, electrical and
structural materials;
• Participated in weekly meetings with the Company Management related to the delivery of the critical
items;
• Communicated with the Freight Forwarder on any issues re delivery, customs clearance;
• Expedited purchase orders until complete reception and payment .

Materials Specialist Aug 2001 - Mar 2004
Karachaganak Petroleum Operating BV Company, Karachaganak Oil and Gas Condensate
onshore field, Material Management Department
• Received approved requisitions for goods;
• Raised Material Requests for File Note System in Maximo program;
• Performed be -annual Analysis of expenses for PPE (Personal Protective Equipment) materials;
• Checked delivery notes, invoices accuracy coming via Finance Department;
• Prepared the Reports related to PPE budget as per the request of HSE Department

EDUCATION
Bachelor’s degree in Linguistics (distinction diploma) , West -Kazakhstan University , Uralsk
Bachelor’s degree in Engineering, Technical Universit y named after Satpayev , Almaty
Bachelor’s degree in Business Administration ( Finance ), Eurasian Academy , Uralsk

Certified International Procurement Professional (CIPP) , IPSCM Institute, USA
Project Management Professional in Procurement & Contracting, IPSCM Institute, USA – ongoing
(currently taking online study )
PROFESSIONAL TRAININGS
Cost & Price Analysis for Sellers and Buyers, London, UK
Drafting of legal clauses in contracts, London, UK
Negotiation skills in commercial aspects, Italy, Milan
Procurement Overview, Italy, San -Donato (conducted by Eni SpA)
Contract management, Almaty
Subsoil course, Astana