HRIS Analyst-consultant / Lead Specialist

- Managing continuous upgrade and Development of HR Information Systems (Smart Stream, HRB, SAP HC, Business Object, Orgpublisher, internal web applications) and related applications, interfaces and integration in order to meet business needs and organizational model and management system;
- Managing all issues related to organizational design and review in liaison with Line Management and other HR structures in line with business needs and management system.
- Leading the implementation of new systems to enhance the effectiveness and efficiency of the HRO
- Data Management
- Coordinating HR systems trainings for users and ensure its effectiveness;
- Coordinating HR reporting and Statistics and development of HR System needs.
- Coordinating and following-up organizational changes and/or modifications aimed at improving operational activities of the company, and meeting the needs and requirements related to the organisational growth and development;
- Managing the implementation of organizational changes aligning them with Company processes and the Manpower plan within the Corporate Management System (CMS) by interfacing the concerned HR functions;
- Supporting in the enhancement of the readiness of company’s organization and processes;
- Interfacing with Manpower group on the development of Job Descriptions for new positions and the issue of Organisational Communications;
- Continuous communication with the Managers and Directors in organisation in order to follow up their organisational requirements and needs and perform the organizational revisions;
- Coordinating and managing implementation of company improvement projects aimed to enhance the effectiveness and efficiencies of the company organization
- Managing the implementation of organizational changes and proper development of the organizational structure within Manpower Plan, HRIS;
- Team Leadership;
- Functional supervision of the Organizational Services and Data Management teams – determine priorities and action plans, assigning resources as required; act as coach and mentor to Team members, sharing resourcing & reward knowledge and best practice; ensuring professional mentoring and knowledge sharing to junior staff;
-Leading the expanded number of staff by taking primary responsibility for their correct contract deployment, discipline and development;
- Providing related input in developing and fulfillment of Organization Design and Data Management manpower plan;
-Participating in development of HR related policies, processes;
- Setting priorities and ensure quality of outputs for the work area;
-Developing objectives for short-term tasks and contribute to strategic planning for longer-term initiatives;
-Performing research and analysis to make decisions that involve complex or escalated issues, longer-term planning and liaison with other sections on policy, project;
-Developing and supporting complex relationships with internal and external stakeholders.

- Performing, coordinating and following-up organizational changes and/or modifications aimed at improving operational activities of the company & meeting the needs & requirements related to the organisational growth and development;
-Coordinating the implementation of organizational changes aligning them with Company processes & the Manpower plan within the Corporate Management System (CMS) by interfacing the concerned HR functions;
-Coordinating the challenging tasks to ensure the consistency of company management system documents, prepared by other Departments as Responsible/Accountable, with reference to organizational issues in cooperation with other Organization functions;
-Supporting in the enhancement of the readiness of company’s organization and processes;
-Interfacing with Organisation Services group on the development of Job Descriptions for new positions & the issue of Organisational Communications;
-Continuously communication with the Managers and Directors in organisation in order to follow up their organisational requirements and needs and perform the organizational revisions;
-Coordinating the implementation of company improvement projects aimed to enhance the effectiveness and efficiencies of the company organization;
-Coordinating continuous upgrade and Development of HR Information Systems and related applications in order to meet business needs and organizational model and management system;
- Coordinating system trainings to users and ensure its effectiveness;
- Coordinating the implementation of organizational changes and proper development of the organizational structure within HRIS;
- Coordinating HR reporting and Statistics and development of HR System needs;
- Providing related input in developing and fulfillment of Organization Design and Data Management.

- Providing familiarization and system training to new/current SS and Cognos/Business Object Users;
- Developing and updating instructions, manuals to SS;
- Recording & analyzing organizational changes and developing further organizational structure within SS;
-Ensuring all HR Reporting requirements are implemented in Business Objects & developing & evaluating requested HR Reports in BO
- Liaising with Process Owners, Process Experts and Super-Users for maintaining or updating business processes & business process definitions in SS;
- Advising HR Management on the impact of policy & procedural change associated with business processes, in respect of SS;
- Evaluating & developing, testing any data transfers, migrations & interfaces into or out of the SS & communicate changes to relevant destinations;
- Managing a data access security in SS & Cognos/Business Object & set up users security groups;
- Controlling the distribution of HR-related information & data throughout the organization ensuring compliance with any internal or external data security, data availability, protection of privacy policies & legislation;
- Advising on continuous development of SS to better support HRO business areas & activities;
- Analyzing & coordinating the implementation of new SS related applications, per requirements;
- Controlling the integration (data transfers/interfaces) of SS with HR Systems like OrgPublisher, Manpower Budgets and Forecasting Systems, Census, OPMS and SAP and ensure proper data is transferred;
- Developing new data creation and entry for NCOC upon their request;
- Ensuring the accuracy of data input in SS by other SS users.

- Acting as key point for Manpower implementation into HR SmartStream (SS) system, making sure the budget is in line with official one;
- Updating and maintaining position data within the Manpower Plan in the SS after approval;
- Ensuring the position requested is in compliance with budget, function within its organization & follow up in case of non compliance;
- Ensuring with Recruitment and Staff Development team that a person moving is in compliance with Competencies and his Development Plan;
- Ensuring with OrgServices that JD evaluated;
- Ensure that all documents, approvals and comments necessary to execute recruitment or movement is collected and reached proper destination and relevant employee is moved to proper post;
- Compiling electronic and paper records for audit purposes;
- Providing statistical reports on weekly and monthly bases to HR&O Management and other Departments upon requirement;
- Being link between key areas to ensure data and process flow – Positions, Vacancies, Applications, Employees, Assignments;
- Creating and supplying ad-hoc lists of data in response to organisational needs;
- Acting as a Super User of the Smart Stream, Reporting System and HRMS;
- Responsible for data verification and compliance with employee’s contract also with internal regulations;
- Track changes in professional area, bench role & Professional categories, Managerial levels, Work Permits data allocation;
- Monitoring and Controlling the Organization (Org Chart), Recruitment and Planning reports, HRMS, advising HRIS on any discrepancies and mistakes when required.

- Translation of various invoices & finance supporting documents;
- Planning & distribution of scope of work between the finance translators, control & check of work done, preparation & keeping of translation reporting spreadsheets for the management, reporting to management for the wok done, participation in weekly department meetings.

- Coordinating work, accommodations, meals, transport, communications, office;
- Processing/verification of invoices for payment /actual invoices, certificates of work completion/acts of performed works;
- Cash assets issue for working needs & keeping accounting reports;
- Coordinating crew change / rotation schedules & keeping timesheets;
- Control of payroll (salary) accounting & payroll payment to personnel based on timesheets;
- Coordination of materials procurement for office/construction site;
- Work with Suppliers and contracts for contractual works, materials delivery/rendering of services/machinery and equipment lease;
- Fuel ordering/issue & keeping monthly fuel use reports;
- Obtaining & recording staff badges and vehicle passes;
- Arrangement of various safety trainings for the company staff (TCO Plant and Field Safety Orientation/Safe Work Permit/Fire Watcher/Safe driving trainings etc.);
- Preparation & processing tender documents;
- Preparation & distribution of the daily and weekly progress/machinery/staff reports;
- Interpretation/translation of different construction/design documents (Method Statement,
Job Safety Analysis, work permits, defect lists, punch lists, drawings, specifications etc.);
- Work with miscellaneous drawings and technical documentation;

- Controlling all main databases operation;
- Controlling and coordinating all other E&I administrators’ activities;
- Electrical & Instrument Databases processing & updating;
- Controlling, processing & recording Cable Drumming Schedules;
- Working with Cable Pulling/Termination/Continuity Test/Meggering/Energization Progress & Drum Trackers;
- Processing subcontractors’ daily reports;
- Controlling & recording estimated against actual cable lengths;
- Preparing Cable Pulling/Termination/Continuity Test/Meggering Weekly Reports;
- Issuing of Planning & Progress Reports;
- Working with Material Status Reports & BOM/SDB & controlling ETA & Receiving Dates of materials;
- Placing Field Material Requisition/Return;
- Cable & core markers making;
- Working with drawings, one-line diagrams, E&I schedules and other project technical documentation;
- Translating safety toolboxes, meetings and various documents.

- Act as Company representative on site;
- Dealing with contracts and call off notices for commissioning and maintenance services, some contractual works;
- Coordinating rotating staff and transport;
- Obtaining and recording staff badges and vehicle passes;
- Safety trainings arrangement;
- Coordinating rotation schedules & keeping timesheets, approving General contractor timesheets (CCC-Saipem);
- Preparation of daily and weekly progress reports;
- Processing various commissioning databases, reports, commissioning test protocols & check sheets;
- Using databases InfoWorks/PowerDOCS/WinPCS & work with technical data and various drawings;
- Processing certificates and punch lists;
- Verbal and written translations (project technical documentation/punch lists/defect lists etc.);
- Processing & distribution of documentation and drawings to the discipline Engineers;
- Verbal and written translations in trace heating and lighting fields, work permits, defect lists, punch lists and various electrical and mechanical documents;
- Certificates fill-in, commissioning protocols processing and preparation of various manuals;
- Translating geological & mining documentation, official correspondence and other information;
- Taking part in business meetings.