Document Control Specialist (Специалист по контролю документооборота)

Описание

Atyrau , mkr. S amal
Str. Akzhan Mashanov
16.

Cell phone:
+77082053900
E-mail:
yldanai83@icloud.com
uurauu@mail.ru
Uldanay Naizabekova



The information about myself
• Date of birth: 17 October 1983
• Nationality: Kazakh
• Marital status: Married
Education • 2000 -2004 Atyrau State University Named after Kh. Dosmukhamedov
• Specialization: Teacher of Foreign languages (English)

Work experience From 0 6 June 2022 – 28 February 2025 ТОО «Тенгизшевройл ». “ FGP & Projects
Product Line, Atyrau/Kazakhstan .
IT Department- Information Management Centre , Document Support
Specialist .

Responsible for:

• Accept and register engineering documentation issued within the
company.
• Check the quality of received documentation for compliance with the
requirements of Information Management Procedures. Take appropriate
correction actions should any incompliance be identified .
• Upload documentation to electronic document management system.
• Checking shared work group mailbox and process received requests
• Compile distribution list and send documentation to respondents.
• Compilation/checking requests for drawings, drawing numbers and
documents, etc., in accordance with the procedures
• Issue/distribution of documents for verification by disciplines
• Keeping of all technical documentation’s electronic files
• Assign document numbers (including drawings, specifications and text
documents).
• Collect signatures for hard/electronic versions of documents that require
approval.
• Lock and unlock access to drawings in Documentum system.
• Collect and send comments to the document creator.
• Prepare closing project documentation for their subsequent
• Monitor the completion of key drawing and job pack approval process.
• S ound knowledge of DATA management systems.
• Performing all activities related to Vendor Registration and Vendor
Qualification, Due Diligence and Feedback rating (performance evaluations) and
maintains vendor (Supplier & Subcontractor) data to ensure accuracy.
• Knowledge of SharePoint/Documentum/EB-FGP or similar electronic
document management system.
• S kills in word processing, spreadsheets, database applications and electronic
data management systems.
• Provide training for new employees

From 18 June 2021 - 31 May 2022 PSNKAZSTROY (Wood KSS) FGP —MAC
Project
Document Control Specialist DCC.
Responsible for:

• Responsible for collection, distribution, retention and archiving of
documents through document management systems and work processes.

• Ensures all technical documentation associated with the assigned project
scope is registered, filed, transmitted, and archived in compliance with
document management procedures.
• Working with the engineering -technical documentations.
• Working with the engineering -technical documentations.
• Weekly Documents for information from TCO & KPJV Upload documents for
information to Documentum and distribute all engineering team.

• Working with system Core Worx, Share Point downloading, uploading and
changing the documents there.

May 2009 – August 2015 Bonatti Spa Kazakhstan branch, Bolashak OPF
Project
QA/QC Coordinator
• Ensure follow up and appropriate close out of all review actions items.
control and regist ration of daily welding production reports
updаtеweld tracking log in Bonatti status database.
• Daily updating NDE production reports in data base status.
• Reviews laboratory reports of test batches.
• Monitoring and reporting on all activities, processes, and procedures.
• Preparing and maintaining quality management documentation.
• Providing departments with quality planning and support.

October 2005 – September 2008 PFD International, SGP/SGI Project
Contracts Document Coordinator
• Working with the engineering-technical documentations.
• Coordinating all contractor’s documentation on the site project.
• Working with RFI (Request for Information).
• Resolve the documents issues with contractors.
• Coordinating issuing documentation by DCC to contractors.
• Verify and approve the uploading Project Contraction documentation.
• Check of all incoming and outgoing documentation from Contractor to
•Company and vise verse. Contract Document packages including revisions and
modifications and updates.
• Issue transmittal Constriction Work Packages.
• Working with network program Pro Arc -downloading, uploading and
changing the documents there.
• On this Project I have received Sterling Performance Awards for outstandi
work performance.
August 2005 – October 2005 PFD International, SGP/SGI Project
Overall Lead DCC
• Contribute to maintaining an incident free operation which is in support of,
and in compliance with, our Protecting People and the Environment policy.
• Control the work of documentation support team:
•Make sure Transmittals issued within TCO departments in a timely manner,
according to the distribution matrix and are of good quality
•Make sure documentation of closed projects properly incorporated upon
completion of the project and transferred to Archive
•Ensure that all original project documentation filled properly, easily retrieved
when required and secure.

• Ensure that electronic files are properly filed under appropriate project
folder. Comments and other information can be easily found in project
folder.
• Create Process Flow Charts and “How to” instructions. Formalize,
implement, develop, communicate DMG in current and future DMG
group Procedures .
• Investigate the need, updаtеand issue Drafting Office/D MG Standards
• Ensure that all data bases: Transmittal Log, Data sheet DB, Vendor DB
are updated with relevant information. They are available on FE web
page.
• Inbox housekeeping.


May 2005 – August 2005 PFD International, SGP/SGI Project
Engineering Lead DCC
• Control of timely registration, distribution of Incoming/Outgoing
documents and drawings from /to Project/Contractors through Pro Arc.
• Ensure timely close out of Contractors & Vendors documents/drawings
and return for Modification.
• Assigning DNR, DRG, DRG, CNR, TNR, DSH numbers as per Project,
Contractors and Vendors requests through system.
• Ensure that all awarded Construction Job Packages with referenced
documents/ drawings correctly & timely issued and handed to
Construction Contractor.
• Ensure that all SEQ’s, ITC, CQI, NCRs are timely responded by
Contractor.
• Checking and control for any updates are appropriately issued to
Contractors/Vendors
• Ensure that all Project documentation is filed as per implemented DCC
Procedures & where possible, introduce new technology, methods &
systems.
• Ensure that a Project Document Management System is implemented,
maintained & made available to all Project personnel
• Ensure timely distribution off all Project Documentation as per the
Distribution Matrix via transmittal
• As & when required make available to Project team, status of
information pertinent to the Project to be used in various reports.
• Maintain methods of distribution, controlling, monitoring, archiving and
reporting remains a priority.
• Assists DCC Supervisor maintain all project documentation, including
documentation coming from the Engineering Contractor and vendors.
• Instrumental in the close out of relevant project information and of
technology transfer to the owner as identified by the Project
Deliverables Register and as defined by the standards and governances
of the country.
• Generate all daily/weekly reports that are required by Project team for
the timely turnover of Project documentation.
Outstanding, Responses overdue clean up.
• Training for new DCC starters.

August 2004 – May 2005 PFD International, SGP/SGI Project
Document Control Clerk
• Responsible for maintaining the Pro Arc
• Manage document control & document management assets.
• Ensuring that all received electronic media (where appropriate) are
added to the correct folders maintained within the project Pro Arc and
that the required file attributes are applied to the Pro Arc.

• To updаtеProject Design/Construction drawings in Database register
and maintain filing system as per discipline and preparing outgoing
transmittal to concern section as per project document distribution
matrix to several department and section.
• All revision -controlled engineering documentation, whether design or
vendor originated, is tracked and monitored to contractual turnaround
timescales. Similar processes will be applied, where appropriate, to
ancillary data such as Technical Queries and Concession Requests.
• To updаtеall incoming transmittal, design change notice letter and any
technical query related to project documentation to keep it under
record and client documentation related program IMIS operating daily
basis to download documents and send to client all required document
via Pro Arc.
• Verification of line installation related to issuance of as -built isometrics
and assist in doing of an as -built drawing.
• Project documentation control, recording and transmittal to working
process.
• Replacement of drawings with old revision to updated one.
• Construction projects scope of works calculation.
• Required to establishing and maintaining a project archiving strategy
for hard copy project document and to manage project handover
requirements for both hard copy and electronic media upon project
completion.

2003-June. Studentship practice in Sar kamys secondary school № 11 Teacher
English language.
Language skills Kazakh – native
Russian –fluent
English –Intermediate

Knowledge, Skills, And
Experience • Knowledge of MS Office
• Knowledge of SharePoint/Documentum/ Proarc / Corewox or similar
electronic document management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and
electronic data management systems

Personality
• Effective communication and interpersonal skills
• Strong team player
• Ability to work in a high - pressure environment, pay strict attention to det
and ensure the accuracy of the outputs
Ability to work in multifunctional and multinational team.
Purpose To have an int eresting job, to develop and achieve long- term goals, to realize
theoretical knowledge in practice, to have better lifestyle , to get work experience,
to make promotion.